The Association held its Annual General Meeting last Monday evening. Reports were given and all positions of the executive were vacated. 2019 was a great year for the P&F Association and all the outgoing exec memebers need to be congratulated and thanked for their enthusiam and spirit to provide tose little bit extras for all the children in our community.

After some discussion, a new executive was installed with the exception of a PRESIDENT. The new executive is:

President -- TBA

Secretary -- Kylie Westaway

Treasurer -- NAs Obray

Canteen -- Haylie Goodchild

As the President's position is still open, we are looking for somone to fill this position. As President of the Association the President role is to:

• Provide leadership and act as a representative of the P&F Association and the parent body.
• Oversee the day to day running of the P&F and ensure that the P&F constitutes if business in line with the aims, vision, and values of the P&F Association
• Ensure that all rules and regulations pertaining to the P&F’s Constitution are observed including sub-committees. (See P&F Constitution).
• act impartially and in the best interests of the P&F.

 It is the President’s responsibility to:

• Support and encourage all volunteers and executive members
• Adhere to the Constitution
• Ensure effective, regular and respectful communication between the P&F, the school community and the wider community.
• Foster and utilize skills of all committee members and parent body.
• Foster fair participation of all members and ensure that all new members and parents are made to feel welcome
• Ensure correct functioning of all office bearers and sub-committees.
• Where appropriate, sound out suitable people who may be available for executive positions or to act in other capacities.
• Not become involved in activities which could undermine the President’s reputation for impartiality.
• Ensure proper handover of tasks and on the job training are provided as required

 Meetings

• Ensure that meetings are opened with a prayer/reflection.
• Perform customary courtesies – including thanking executives and other helpers, and welcoming new members.
• Verify the accuracy of the minutes to be presented.
• Sign minutes as correct when they have been confirmed.
• Ensure that meetings are properly convened in accordance with the Constitution. This includes giving proper notice of the meeting and that a quorum is present
• Ensure that an agenda is prepared and circulated, this can be prepared with the help of the Secretary.
• That the meeting begins and ends punctually pointing out major changes to the agenda.
• That all motions and amendments are put in clearly understood terms and related to the business of the meeting.
• That control of the meeting is maintained. (See Code of Conduct).
• That an issue is thoroughly discussed, that those wishing to speak are allowed to do so, uninterrupted and that private discussion among members does not take place.
• Decisions made at the meeting are acted upon promptly.
• The meeting is closed only after all other business is concluded.
• The President must not take any side in a discussion. S/he must ensure that all points on both sides are raised and thoroughly debated. If the issue being discussed is one that the President feels very strongly about s/he should step down from the chair for that particular discussion which enables him/her to speak from the floor. The Vice President can take the chair. In the case of a tied vote the President is advised to vote to maintain the status quo. This is because a change in status should not occur by the majority of one vote particularly that of the President. It is worth mentioning here that when the status quo is to be changed (for example in the case of school uniform) it should be established prior to a vote being called what % must be in favour of the change for it to take place. It is usually 65-75%.

Weekly/Monthly snap shot

In any given week the President of the Parents and Friends Association at OLV would:

• Have informal contact with other members
• Check at school office for any correspondence (is this the secretary)
• Discuss matters with Principal
• Action governance requests
• Check associations email account for correspondence
• Co-sign cheques
• Provde guidance to executive as required

EASTER RAFFLE

We will be holding our Eastr Raffle again in the next couple of weeks. Tickets will be going home soon and families are asked to sell them to their friends and acquaintences. We will be hold an Out of Uniform Day on FRIDAY 3 APRIL to remind families to bring in a donation of an Easter treat so that we can put together the hampers

GIRLS SHORTS OPTION

Lowes have informed us that the option of shorts and top for the girls should be available in the next couple of weeks. Keep your eye out for them.